FORM OF PROXY - Draft

_______ ______ MANAGEMENT COMPANY LTD

FORM OF PROXY

I/We ………………………………………………………………………….

Of …………………………………………………………………………….

Being a Member of the _____ __________ Management Company Ltd hereby appoint:

* __________ _______ (Name 1)            Of Colombo or failing him.

* __________ _______ (Name 2)            Of Colombo or failing him.

* __________ _______ (Name 3)            Of Colombo or failing him.

…………………………………………………………………………………………… as my/our Proxy to represent me/us and on my/our behalf at the Extraordinary General Meeting of this Corporation to be held on 10^th November 2012. at 5.00 p.m. at any adjournment thereof, and at every poll which may be taken in consequence thereof.

As witness my/our hand this10^th day of November 2012.

                                                                                    …………………..

Signature.

ATTENDANCE SLIP

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________ _______ MANAGEMENT (PVT) LTD

CONDOMINIUM PLAN NO. 3878.

ATTENDANCE SLIP

THE EXTRAORDINARY GENERAL MEETING - 2013

I/We hereby record my/our presence at the Extraordinary General Meeting of the _______ ______ Management (Pvt) Ltd, on Tuesday 30^th October 2013.

01.   Full Name of the Member……………………………………………

02.   Member’s/s NIC Number……………………………………………..

03.   Unit No…………………..  Assessment No………………………...

04.   Share Value……………………………………………………………

05.   Signature/s…………………………………………………………….

Notes:

01.    Members are kindly requested to bring this attendance slip along with them when attending the meeting and hand it over at the meeting hall.

02.    Members are also kindly requested to indicate any changes in their addresses by completing the followings:

New Address …………………………………………………………………

                        …………………………………………………………………

                       …………………………………………………………………

Contact Telephone No………………………………………………………...

Year End Compliments

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COMPANY LETTER HEAD HERE 

_____________________________________________________________________

The Chairman

UTIC (Pvt) Ltd

Year End Compliments

Please be informed that the Following personal who provide services to UTIC (Pvt) Ltd in numerous ways had been paid cash as compliments past years. We are compelled to continue the practice this year too, hence your approval is sought, please.

01.  Garbage collect from Garbage room to                   Rs. 1,000.00

Car Park (Two People)

02.  CMC – Garbage Truck                                          Rs. 1,500.00

03.  Debris removal                                                       Rs.    500.00

04.  Dilivery Postmen                                                    Rs. 1,000.00

05.  Registered Postmen                                                Rs. 1,000.00

06.  Abans – Tea maker                                                 Rs. 2,000.00

07.  Telecom – Directory Deliverymen                            Rs.    500.00

08.  _________ Police Crime (OIC)                              Rs. 5,000.00

09.  _________  Police Traffic (OIC)                             Rs. 5,000.00

10. ______________  Police Station (OIC)                             Rs. 5,000.00

…………………..

_____ ______. Kumara

(ACCOUNTANT)

 UTIC (Pvt) Ltd

Bank Details Confirmation for Vendor

 COMPANY LETTER HEAD

Company VAT  Reg. No. 488022403-7000

Date 24^th February, 2012                                                       

Vendor Help Desk,

Xxxxx Xxxxxx Lanka ( Pvt) Ltd, (Vender Name

No 598, Elvitipola Mawatha,

Ragama - 05

Dear Sir,

Confirmation of Bank Account of......................... (Your bank A/C Number) (Your Company Name)

This is to confirm the Bank Account Details as given below.

Account Holders Name         : (Your Company Name)

Account Number                    : ......................... (Your bank A/C Number, Same as above)

Bank Name/code                   : Peoples Bank – Ja-Ela

Bank Branch/code                 : Ja-Ela / 308

Swift Code                              : PSBKLKLX/PSBKLKLK 072

Type of Account                     : Current Account

…………………………

Signed By

K.T.N.S. Rajasingha 

(Accountant)

…………………………

Counter Signed by Bank

Bank Representative/Seal & signature

Sample Resignation Letter

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Mrs Xxxxxxx Xxxxxxx (Your Name)

41, Xxxxxx

Xxxxxx Xxxxx

Colombo 08  (Your Address)

24^th February, 2012

Manager Administration

Xxxxxxx Xxxxx (Your Company Name)

313, Xxxxxx

Colombo 13 (Year Company Address)

RESIGNATION FROM THE POST OF SECRETARY

I wish to inform you that I have decided to resign from the post of Secretary with effect from 22^nd December, 2053, as I will be migrating. Hence I hereby give one month’s notice from the date of this letter as per the requirement of the letter of appointment dated 22^nd December, 2000.

I shall be very much thankful if you would kindly grant me my salary and

I take this opportunity to thank the Chairman, the Director’s of the company, managers and my colleagues for the support and encouragement extended to me during my tenure of 12 years of work with Xxxxxx Xxxxx (Your Company Name)

I wish Xxxxx Xxxxxx (Your Company Name) every Success in the future.

Thanking You

Yours Faithfully

…………………

Xxxxxx Xxxxx (Name of the Employee)

Signature

Letter For Job Promotion

XXXXXXXXXXXXXXXX (Name of the Company)

INTERNAL MEMORANDUM

To                                :           The Chairman

From                            :           Accountant

Date                             :           December 23, 2011.

Subject                         :           Promoting as Assistant Accountant             

_________________________________________________________________________

22^nd December, 2011

The Chairman

LPMC

Dear Sir

Mr/Mrs.XXXXXXXX (Name of the Employee)– Accounts Officer

The above employee has been working for XXXXX (Name of the Company) as the accounts officer, since Febuary1998.

She has been handling Staff Salaries, Overtime, Preparing monthly and Final Accounts; provide assistance for Car park operation, liaison with tenants and shops owners for smooth operation of Liberty plaza, providing all king of account related information to Accountant to get necessary actions etc.

Also she works long hours and also takes necessary decisions whenever required and informs her superiors including the chairman. Her attendance is always regular and punctual.

So, she is an asset to the  XXXXX (Name of the Company)   and should be motivated by compensating financially to get more involvement on getting efficient services of finance division.

Therefore she is recommended to promote to the position of Assistant Accountant with monthly salary increment.

Forwarded for your evaluation and Approval, Please.

Thank You,

…………………..

K.K.N.S. Kumara